Digital staff ID · live verification
idverify gives every member of your team a digital ID card with a live QR code. Anyone can scan it and see straight away whether that person really works for you, today, right now. When someone leaves, their card stops working.
If you manage a team
If you're looking to buy
Why it matters
STOP 01 · THE CARD
Every card carries the holder's photo, role, department, access level, a random card number and an expiry date, all under your branding. The QR code links to that card's live check.
Why it helps: one design everywhere: on the phone, in print and in the wallet, so staff and clients learn to trust one look.
STOP 02 · THE SCAN
Point any phone camera at the QR code and the verify page opens with a plain result: green for a current card, red for one that's been withdrawn, amber when it's expired or checked offline. No app, no login, nothing to install.
STOP 03 · MY CARD
Staff sign in with a one-time link sent to their work email, so there are no passwords to forget. Their current card is there, ready to show or save.
Why it helps: no lanyard left at home, no reprints for a new photo, and the card is always the current one.
STOP 04 · WALLET PASSES
The card can live in the phone's own wallet, next to boarding passes and bank cards. It opens from the lock screen, shows the same live QR code, and carries the photo on iPhone.
Why it helps: staff always have their ID to hand, and a leaver's pass stops working on their own phone.
Eboracum
Eboracum UK LtdIllustration of the two wallet passes, using sample data.
STOP 05 · THE REGISTER
The register lists every card with its status, expiry and wallet tags. Search by name, role, department, email or card number, or filter to see exactly what you need.
STOP 06 · ISSUING & PHOTOS
Fill in a short form, take or upload a photo (it's cropped to portrait automatically) and the card is live. For a new contract, upload a spreadsheet and issue everyone at once, with sign-in invites sent automatically.
STOP 07 · TEMPORARY PASSES
Name the event, set a start and end time, and paste in the list of people. Each person gets a pass with a red band that clearly reads TEMPORARY PASS, and it switches itself off at the exact minute you set.
Why it helps: no passes left behind after a race day or a festival, and nothing for you to chase back.
STOP 08 · RENEWALS & LEAVERS
The Renewals tab lists cards due to expire and those that recently have. Renew one, or all of them in a click. When someone leaves, their card can be withdrawn automatically by your HR or CRM system, without anyone touching the admin.
STOP 09 · ACTIVITY LOG
Every change is recorded: cards issued, edited, renewed, withdrawn, replaced or deleted, sign-in invites, photo approvals, settings and admin access. It covers automatic changes too, such as a leaver withdrawn by Zoho or an update from Principia.
STOP 10 · ACS REPORT & SETTINGS
Choose a period and idverify builds a report for your SIA Approved Contractor Scheme assessment. It covers cards issued, renewed and withdrawn, how quickly leavers lost access, the current register with any gaps, and every check of a card that was no longer valid.
For managers
Sign in at idverify.eboracumuk.com/admin with your work email. You'll get a one-time sign-in link, so there's no password to remember.
For buyers
idverify replaces printed ID with a card that checks itself against your live register every time it's scanned. Here's what changes when you switch.
Withdraw a card and it fails on the next scan, wallet passes included. Connect your HR or CRM and it happens automatically.
Each QR code checks your own live register. A forged card, a copied number or a screenshot of an old check all show up straight away.
Checkers use their phone camera. Staff sign in with an email link, with no passwords and no app store.
Passes for agency or event staff switch on and off at the exact times you set, so there's nothing to collect afterwards.
An activity log that can't be edited, and a one-click ACS report showing how quickly leavers lost access and every check of an invalid card.
Hosted in London with daily backups. The public page shows the minimum, and a signed offline check keeps working with no signal.
Try it
Pick a card and see what appears on the checker's phone.
Green and VERIFIED, with the holder's photo to match against the face in front of you.
Before and after
| When… | A printed card | idverify |
|---|---|---|
| Someone leaves | Their card keeps working until you get it back | It fails on the next scan, automatically if your HR or CRM is connected |
| Someone forges a card | Hard to spot at a glance | The QR code checks your live register, so it fails |
| A client asks "do they work for you?" | They phone the office and wait | They scan and know in seconds |
| Agency staff help at an event | Paper passes to hand out and collect | Timed passes that switch themselves off |
| A card is lost or a photo changes | Reprint and post a new card | Replace it in two clicks, and the old card stops working straight away |
| The ACS assessor visits | Pull records together by hand | One report covering the whole period |
No. Any phone camera opens the verify page. Card numbers can also be typed in by hand.
The verify page shows a running clock and a moving band, so a still picture looks wrong. Each scan also runs a fresh check against the live register.
The QR code carries a digital signature. The verify page can confirm the card is genuine and in date without a connection, against a list of withdrawn cards saved on that phone. The page says plainly that it was an offline check.
On Google Cloud in London. The card holder sees only their own card, and the public page shows only whether a card is valid, its number, expiry and (if you choose) the photo.
The cards, wallet passes and pages carry the organisation's logo and colours, and the logo, helpdesk number and verify message can be changed in Settings. Ask us about setting idverify up for your organisation.
An admin can withdraw it in two clicks, or it happens automatically when your HR or CRM marks them as a leaver. Either way, the verify page and any wallet pass change straight away.
Contact
Tell us a little about your organisation and we'll arrange a walkthrough, or answer any questions about using idverify.